CDAO France 2024
29th May 2024
Melia Paris Le Defense Hotel
Sponsor Portal
This portal is designed to be a one-stop shop for everything you need in relation to your sponsorship of the event, including:
- Contact Information for Corinium Staff
- Venue and Accommodation Information
- Event Checklist
- Exhibition Details & Delivery Instructions (if applicable to your sponsorship)
- Details on How to Register your Onsite Team
- Marketing Details
As always, if you have any questions at all please reach out to the team:
| OPERATIONS Emily Rowling emily.rowling@coriniumgroup.com |
MARKETING Natteleigh Sydney-Smith natteleigh.sydney-smith@coriniumgroup.com |
|
PRODUCTION |
SPONSORSHIP |
|
|
Ben French |
Venue and Accommodation Information
Venue
Melia Paris La Defense
3 Bd de Neuilly, 92400 Courbevoie, Paris, France
Parking:
The hotel has parking and is on a first come, first served basis and charged at an hourly rate.
Alternate parking can be found at IRIS, 3 Boulevard de Neuilly, 92400, Corbevoie.
Taxi:
From Airports, approx. 70-100 EUR depending on traffic.
Nearest airports:
- Paris Charles de Gaulle International Airport
- Aeroport de Paris-Orly International Airport
Métro:
Esplanade de la Défense Metro Station - 20 yd
Pont de Neuilly Metro Station - 900 yd
Train:
La Défense - Grande Arche - 1,000 yd
La Défense - 0.6 mi
Accommodation Details
We have a HotelMap which displays the best accommodation rates for hotels close to the event venue. View HotelMap
Event Checklist
ITEM |
ACTION REQUIRED |
DEADLINE |
|
Logo & Profile for website/marketing/signage |
Please e-mail a JPEG and EPS version of your logo along with a 150 word profile to Austin. |
ASAP (if not already supplied) |
|
Accommodation |
Please use the accommodation booking link above to secure your accommodation. The booking link will close on April, 26th. |
April 26th, 2024 |
|
Onsite Team Registrations |
Register your onsite team by this date. See ‘Staff Registration’ section below for further details. |
May 15th, 2024 |
|
2 Week Out Attendee List |
We will distribute the most up to date attendee list to all sponsors. Please note, Corinium must have received full payment before the list can be released. |
May 15th, 2024 |
|
30-Second Advert (only applicable if in your sponsorship contract) |
Please provide us a copy of your 30-Second Advert by this date. |
May 15th, 2024 |
| Prize draw | Please confirm by this date what your prize will be. | May 15th, 2024 |
|
AV Orders |
If you wish to order AV for your stand such as a monitor. Please return your completed form by this date to our AV Provider. See below for details. |
May 17th, 2024 |
|
Seat Drop Slot Confirmation (only applicable if in your sponsorship contract) |
Only if applicable in your contract. Please bring 200 copies with you to the event or ship them to arrive at the venue no earlier than April 18th. |
May 15th, 2024 |
|
Final Attendee List |
Final Attendee list will be sent to you by this date. |
3rd June 2024 |
Exhibition Details
YOUR EXHIBITION PACKAGE
As per your Sponsorship Agreement, Corinium will provide you with the following:
- 2m x 2m Floor Space Only
- 1 x table (6ft rectangular)
- 2 x chairs
- Access to complementary Wi-Fi (Network: Miro / Password: Melia2023)
- Access to complementary power (please bring an extension cable and adaptor for plug type E)
Anything you do must stay within the allotted space and not exceed 2 meters in height.
If you have decided to have a custom stand built and/or are using an external provider for any part of your stand, please let us know the details of the installation, supplier, etc.
There is limited onsite storage available for packing materials, boxes, etc. It is suggested that exhibitors keep packing materials to a minimum.
Important Note: Every piece of electrical equipment that is brought on-site must be PAT tested.
EXHIBITION SET-UP / BREAKDOWN TIMES
Set-up:
8pm-9pm on Tuesday 28th May and/or 7am-8am on Wednesday 29th May.
You must be completely set up for attendee registration by 8am on Wednesday 29th May.
Break-down:
6pm - 7pm on Wednesday 29th May.
Vacate the space by 7:00pm.
Please note, exhibitors are responsible for setting up and breaking down their own booth.
EVENT TIMINGS
29th May
The break times of the conference will be the peak traffic times for the exhibition area. Please refer to this link for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.
AV SUPPLIER
Lizard Events is our AV provider for the event. If you wish to order a TV screen/monitor for the event please see the pricelist below.
If you would like to place an order:
1. email enquiries@lizardevents.com with your company name and company address.
2. State the equipment you wish to rent/hire for CDAO France.
3. Your stand will be in Miro III.
Lizard will contact you directly to confirm the order and take payment.
PRIZE DRAW
During the drinks reception at the end of Day 1, there will be a prize draw with prizes donated by our sponsors. On arrival to the event, all attendees will receive a draw card which they will complete and return to the registration desk in order to be entered into the draw. The entry form will also have exhibitor logos on the back with a “stamp” space next to each them. We will provide all exhibitors with a stamp. The prize draw will take place during the drinks reception and attendees have to be there in order to win.
Please confirm by 15th May what your draw prize will be. Prizes will be promoted pre-event and onsite detailing which prize is from which sponsor. Please have prizes sent directly to the venue. Due to attendee’s onward travel please avoid anything large, liquid or breakable.
ENVIRONMENTALLY FRIENDLY EVENTS
Corinium are working hard to ensure that our events are as environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same.
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.
SECURITY
The venue will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to exhibitors property. We highly advise that exhibitors take anything of value with them when they leave their stand for the night.
Delivery Instructions
Packages must be addressed to:
ATTN: Isabel Rivera (Melia Events Coordinator)
EVENT: CDAO France
COMPANY: ____Insert your company name___________
PACKAGE: ___ of ___
ADDRESS: Melia Paris La Defense
3 Bd de Neuilly,
92400 Courbevoie,
Paris, France
It is your (the sponsor's) responsibility to arrange shipment for your materials TO AND FROM the venue.
The Melia will only accept prepaid packages.
The Melia will accept delivery of packages from Monday 27th May and no earlier.
All packages shipping to the venue in advance must use the shipping address stated above. If packages are NOT addressed with the above information, they will be refused and returned.
Please be aware that deliveries that are not clearly labelled have a high chance of going missing. We strongly suggest that you track the delivery of your materials BEFORE you arrive at the venue.
THE SHIPPING ADDRESS MUST BE LISTED ON ALL PACKAGES YOU ARE SENDING TO THE VENUE (BANNERS, BOXES, ETC)
OUTBOUND SHIPPING
Please note: It is your (the sponsor's) responsibility to arrange return shipping of packages and equipment post- event.
YOU MUST ARRANGE BY PRE-BOOKING AND PAYING FOR A SCHEDULED PICK-UP with your shipping provider (FedEx, UPS, DPD, DHL, etc) to be picked up from the hotel within 24 hours post-event.
Your onsite team must have a RETURN PRE-PAID SHIPPING LABELS FOR ALL PACKAGES and a COURIER SCHEDULED TO COLLECT . Once the event is over, your team will be responsible for packing up your stand & equipment.
Your team will be instructed to leave any return shipments (these must all be sealed with a pre-paid shipping label) on your exhibit table. The hotel will bring your packages to the shipping room on your behalf where your scheduled pick-up with your shipping provider (FedEx, UPS, DPD, DHL, etc) will collect from.
We do not take responsibility for shipments left unsealed, without a return shipping label or a courier collection scheduled.
Staff and Registration Details
In your sponsorship contract you will have been allocated a specific number of onsite passes for the event. Please remember these should be used by individuals within your organization with specific industry knowledge relevant to the event.
You will need to register your team passes prior to the event and by May 15th to ensure that your team's badges are available for collection at the event registration.
In order to register your passes, please see the registration buttons above and enter the details requested.
Marketing Details
If our marketing department have not already been in contact with your marketing pack, please let us know.
If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:
Natteleigh Sydney-Smith
Marketing Manager
natteleigh.sydney-smith@coriniumgroup.com
WISH LIST: Please submit up to 50 individuals or organisations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.